We all need someone or something to bring a logical approach to our fantastic ideas, right? Highlight important points, leave comments and notes for the reader… the file is your oyster! Also, see all the exciting features that this free document collaboration tool has in store for you! Confluence is an online collaboration tool that focuses on keeping teams up to date and working efficiently.
But just how confluent is this collaborative platform? Not sure about Confluence? Here are some top alternatives. Google Docs is a free document collaboration software that is super-popular for its autosave feature. This collaboration platform also offers smart editing and formatting options to help organize information easily. The essential features for this team collaboration tool are available for free. OneDrive is a Microsoft cloud storage app that lets teams collaborate by storing and sharing files in the cloud.
Dropbox Paper is an online collaboration tool that fosters team collaboration through file sharing. But is there a reason why we dropped this collaborative software to the bottom of our list? An excellent document collaboration tool helps teams communicate and work together in a centralized workspace.
It also encourages teams to share more ideas and in turn, create a better working environment. Document collaboration software helps you stay ahead of the game by eliminating time-consuming admin tasks. You can easily search for relevant documents without drowning in paperwork!
With document collaboration software, everyone in the team can see real-time comments and once one person adds a comment, other team members are likely to follow suit. Word has become second nature for most of the PC users out there when they think about writing, editing, and formatting text files.
The famous ribbon-style formatting toolbar gives a bunch of options to users to edit their documents however they like. Now with the Word online, Microsoft has taken the classic Word editor over to the cloud, trying to compete with a new generation of editors that have emerged.
Word online provides collaboration features that allow people to edit simultaneously and forget about the to-and-fro email chains. Users can also translate documents in your non-native language with just a click. Word also offers dedicated Android and iOS apps to take your work with you wherever you go. Just like Google Docs, Zoho Docs also provide tools to create documents, spreadsheets, and presentations, right in the cloud. Zoho Docs make document creation, storage, editing, sharing, and collaboration a breeze.
Apart from your documents, spreadsheets and presentations, you can even upload your music, movies, and other files to the Zoho cloud and basically take your office wherever you go. Zoho cloud offers 5Gb free storage space. You can even sync your Windows, Mac, or Ubuntu Linux computers to the cloud and vice-versa and access your files on any computer, both online and offline.
Users also have the ability to organize their files by teams, projects, file types, and authors which makes it easy to access the files quickly. With Zoho Docs, you can create folders to organize all your documents more effectively.
You can even create team groups and share files privately. Users can set permissions, password protect your files, or even set an expiration timer after which everyone loses access to the file or document. Zoho Docs also provides the ability to chat with collaborators in real-time to make document editing easier. Confluence allows teams to easily create, share and collaborate on documents, spreadsheets, presentations, and images.
Tracking project progress is a breeze in Confluence. Team members can share PDFs, docs, images, track every version and changes made to a page, and connect to Jira to provide insight into their development work with automatic linking, quick issue creation, and reports.
With the ability to add inline, file and page comments , you can easily leave feedback without getting lost in your email threads or chat messages. Team members can pin comments on the shared file, add their suggestions or feedback, and can edit office files right from their Confluence dashboard. Users have the ability to organize and share company information amongst employees and with their customers. Confluence Calendars adds a central source of truths by offering a single calendar for the entire team.
Dropbox is a household name , with millions of subscribers around the world. You can share editing or viewing links, restrict downloads, and set passwords and expiration dates for links. Best of all, Dropbox integrates with Office and G Suite. Its paid plans might be a little north of your budget, but you can try them out for free for 30 days. Not all collaboration tools fit into an exact category. GitHub is a code hosting site that helps teams of coders collaborate on projects. Its free plan is generous, and its paid plans are affordable, even for freshly baked programmers working out of their garage.
Invision can help get your projects off the ground by offering powerful tools for creating an intuitive user experience. Invision lets you create app prototypes with clickable buttons, which you can then share with your teammates and clients. You can even get feedback right within Invision, plus manage your project via its dashboard.
Small teams can use the free plan, but larger projects will require a paid subscription. Time Doctor is a time management service that gives team leaders a real-time overview of what team members are doing. Its default settings let teammates check in and out of tasks, but it has some intrusive options, as well, such as scheduled screenshotting. MindMeister is a collaboration tool that lets teams visualize ideas for their projects by creating mind maps.
These mind maps are presented as bubble diagrams that can link written ideas and images together. Usersnap is a quality assurance and collaboration tool that lets you comment on website bugs and issues in the browser, without requiring an extra bug reporting app. Online collaboration is here to stay, and your business needs to find the right tools for it. Online teamwork tools can help your company find a workflow that fits its style, and a communication platform that will let teammates collaborate the way they need to.
Did your favorite productivity tool make it onto the list? Which collaboration tools does your company use? Be sure to let us know in the comment section below. Thank you for reading. I like online collaborative tools, especially kanbantool. I agree with you, Lara. I like that you can see what your colleagues did when you were absent, everything is clearly visible on the board. Wave FreshBooks vs.
Xero FreshBooks vs. QuickBooks Online Xero vs. Egnyte Review. Visit Egnyte day money-back guarantee. Pros: Plenty of third-party apps Great free plan Feature-rich. Cons: Paid plans are more expensive than the competition.
Pros: Easy to manage Well-organized chat Third-party app integration. Cons: Low on extra features No voice or video calls. This tool helps businesses large and small organize and share important content that can expedite processes. Therefore, they can make sure nothing is overlooked during the course of a project. Although the free version does offer some great features, its main limitations are its restricted number of documents, and the absence of either a usage dashboard or administrator rights.
Its ability to intelligently manage digital content makes collaboration more effective. This tool can be scaled to accommodate teams of all sizes. Project managers and team members alike appreciate the ability to manage their knowledge over the course of a project, which has the added benefit of helping new hires quickly get up to speed.
The main drawbacks of Bit. Furthermore, you are restricted to 50 documents, and a 1GB storage limit. Zoho Docs provides online file storage and management capabilities that help project managers keep their images, videos, files, and other documents in check.
It also makes it easy for team members to access these documents on the move. This tool offers preview functionality for over different file types, and it prides itself on its security and high-level encryption. This tool is scalable, and it can be used by businesses of any size. Plus, you will have to work around the file upload limit of 1GB. Samepage helps project managers foster better communication, run more effective meetings, and bolster teamwork—by consolidating features like task management, file sharing, and team chat.
This tool improves collaboration across a wide range of teams and businesses. Specifically, it helps them share key ideas, store files, communicate clearly, and get important updates from both internal and external stakeholders. Although the free version is still a great tool, it does have a number of drawbacks. For instance, users are restricted to basic document collaboration, basic data controls and basic folder sharing capabilities, while only working with 2GB of storage.
Notion gives project managers a tool that can be used to foster collaboration and discussion about any given project. And you can use these dashboards to track metrics, share data, and more. This tool also offers in-app comments and slack integration, which boosts visibility into key areas of your project, increases transparency, and boosts results.
Different team members will have different availability, skills, and ideas, all of which need to be managed effectively.
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